Privacy Policy

Last Updated: January 18, 2026

Keystone BI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application and services.

1. Information We Collect

Account Information: When you register, we collect your email address and create a secure account for you.

API Credentials: If you choose to connect external services (such as FreshConnect), we securely store the credentials you provide to access data on your behalf.

Google Account Data: When you connect your Google account, we access only the specific Google Drive permissions necessary to create and manage spreadsheets and folders for your reports.

Usage Data: We collect information about how you interact with our service, including features used, reports generated, and error logs for troubleshooting.

2. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve our services
  • Generate reports and export data to your Google Drive
  • Communicate with you about your account and our services
  • Ensure the security and integrity of our platform
  • Comply with legal obligations

3. Google API Services

Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

We only request the minimum permissions necessary:

  • Google Drive: To create spreadsheets and organize them in folders
  • Google Sheets: To format and populate your reports

We do not use your Google data for advertising purposes or share it with third parties except as necessary to provide our services.

4. Data Storage and Security

Your data is stored securely using industry-standard encryption. API credentials and authentication tokens are encrypted at rest. We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

5. Data Sharing

We do not sell your personal information. We may share your information only in the following circumstances:

  • Service Providers: With third-party services that help us operate our platform (hosting, analytics)
  • Legal Requirements: When required by law or to protect our rights
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

6. Your Rights and Choices

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate information
  • Request deletion of your account and associated data
  • Revoke Google Drive access at any time through your Google Account settings
  • Export your data before account deletion

7. Data Retention

We retain your information for as long as your account is active or as needed to provide services. You may request deletion of your account and data at any time by contacting us.

8. Children's Privacy

Our service is not intended for users under 18 years of age. We do not knowingly collect information from children.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last Updated" date.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Keystone BI
Camp Hill, PA 17011
Email: alexlanghans@teamsub.org